If the action will take longer than two minutes, ask yourself, “Am I the right person to do this?” If the answer is no, delegate it to the appropriate entity. If an action will take less than two minutes, it should be done at the moment it is defined. If it is actionable, you have three options: The item is potentially useful information that might be needed for something later. No action is needed now, but something might need to be done later. If it is not actionable, there are three possibilities: When you’re processing an item, ask yourself, “What is it?” and, “Is it actionable?” You must have as few capturing buckets as you can get by with.Every open loop must be in your capture system and out of your head.The Three Requirements to Make the Capturing Phase Work “There is no reason to ever have the same thought twice unless you like having that thought.”.“There is usually an inverse relationship between how much something is on your mind and how much it’s getting done.”.“The goal for managing horizontally and vertically is the same: to get things off your mind and get them done.”.Managing thinking, development, and coordination of individual topics and projects. Maintaining coherence across all the activities in which you are involved You need to control commitments, projects, and actions in two ways: Getting things done requires two basic components:
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